Your privacy is important to us!

We want to process your personal data in a legal, correct and transparent manner. In this privacy statement, we will explain what personal data we process about you as a natural person and for what purposes. It also explains what rights you have to safeguard and possibly improve your privacy.

1. Who are we? 
   
   The People Panel NV, with registered office at 8500 Kortrijk, Wolvenstraat 23, are each responsible for the processing of your personal data.
   
   Within our organisation, the data is only accessible to responsible persons who, depending on their duties, need to have access to it.
   
   If you have additional questions and/or would like more information, you can always contact us at the following contact address: info@thepeoplepanel.be or the website of The People Panel (www.thepeoplepanel.be). 
   
   
   
2. What personal data do we collect?
   
   
   1. Data that we collect directly from you: 
      
      

      To know who you are	To contact you	To invoice or make payments
      Last name First name Position	Telephone number E-mail adress	Bank account number

      
      
      
   2. Public data and data we collect indirectly: 
      
      The People Panel sometimes processes public data.
      
      This may, for example, concern data that is subject to a publication obligation, such as the publication of your appointment as director of a company, or data that you have made public yourself, such as information on your website, etc.
      
      It can also be data that is public, for example because it is generally known in your area or because it has appeared in the press. This also includes information on, for example, the Crossroads Bank for Enterprises
      and Graydon/Companyweb. 
      
      
      
   3. What you tell us may be processed:
      
      If you contact us by telephone, our reception can note your first name and name and your telephone number in order to build up a contact overview and to see who uses our services. 
      
      
      
      
3. Why do we collect your personal data?
   

   Depending on the situation, The People Panel needs certain information from you in order to be able to offer certain services. The information that The People Panel requests and with which we can identify you is called personal data.

   Below, you can check for each situation why The People Panel requests this personal data and what your personal data will be used for.

   Your data will be used for the following purposes, as appropriate:

   • For contact persons with clients or prospective clients upon the initial contact with The People Panel: your data is necessary to be able to correctly execute the agreement you conclude with us. Because you conclude a contract with us, we must have the necessary personal data to be able to offer our services, which are included in the contract. 
     
     This mainly entails sending information in the context of:
     
     • exchange for the provision of temporary workers (including presentation of candidates, transmission of employment schedules, transmission of services rendered by temporary workers, contact for all other operational matters)
     • offers regarding HR Services (Outplacement, Testing & Assessment, Outsourcing)
     • legal advice
     • invitations and information for training courses and events
       
       
   • The personal data that is collected is processed administratively and in the context of accounting. If
     you do not want your personal data to be processed in this context, it is not possible to perform the
     services for which you are contractually bound to us. In addition, we also store the publicly accessible data that we find about you in our database. We assume that we may also keep this personal data if you have made it publicly available. 
     
     
   • For suppliers: the personal data necessary for the execution of the agreement is collected. This mainly concerns the e-mail addresses of contact persons to enable easy communication. 
     
     

   • During one of the events, organised by The People Panel, visual images can be made of you in which an event by The People Panel constitutes the main motif. By participating in such events, you give your explicit consent to The People Panel to take images of you.

     The rights of use of this image material within the framework of the assignment belong to The People Panel.

     AGO sometimes makes specifically-targeted visual material of visitors to use in print or online media.

     With specifically-targeted images, one or more people will be the main subject. For all targeted images, your permission is always requested in advance, for example by asking you to pose for the image.

     Finally, moving images of visitors can be made during an The People Panel event, so that we can gain a sense of the popularity, attractiveness and quality of events within the framework of our assignments,  and we can objectively measure how visitors experience the different setups. This way of mapping visitor
     behaviour is always done without correlation with personal data of any kind. 

     If you object to the use of this visual material, you can contact The People Panel via the website or via info@thepeoplepanel.be. The People Panel will then remove the photo or video as soon as possible. 

4. Who receives my personal data? 
   
   

   In principle, your personal data will not be passed on to other parties.

   The People Panel processes this personal data in accordance with the purposes stated under point 3. Only the employees within our organisation who need your personal data in the performance of their job will be able to consult it.

   When organising events, we can pass on your personal data (such as last name and first name) to external parties that organise the events, for purely organisational reasons and also in the context of security. 

   We work together with a number of third parties who can also view your personal data. This concerns the following recipients:

   • Accountants & consultants in the context of tax support

   • ICT service providers  
     
     

5. How long will my personal data be kept?  
   
   

   The People Panel distinguishes between three types of retention periods:
   -    Active retention period: consultation for the initial purpose 
   -    Passive retention period: retention in the context of limitation periods 
   -    Archiving: anonymisation/pseudonymisation for statistical purposes and company purposes in the context of the economic interest. 
   
   
   Specifically, this means the following: 
   -    Active: during the execution of the commercial agreement 
   -    Passive: maximum 10 years after the end of the commercial agreement: limitation period for commercial receivables 
   -    Afterwards archiving: for statistical purposes of the temporary employment agency and the economic interest of the employment agency.

   
   Your personal data will be kept for as long as is necessary to achieve the goals as described under point 3. 

   Of course, we store your personal data in accordance with possible statutory periods and any limitation
   periods that apply. 
   
   

6. What rights can I exercise to guarantee the protection of my personal data? 
    
   
   1. You can view your data
      

      If you want to view what personal data we process about you, you can do this by exercising your right of access.
      
      The People Panel will provide you with as complete an overview as possible of the personal data held about you. We can already confirm that no special categories of personal data are kept (such as race, ethnic origin, health data, data regarding sexual orientation...).

      
      

   2. You can have your data corrected 
      
      If there are changes in your personal data (such as name, address, e-mail address, ...), you can always have this corrected or completed.

       

   3. You can have your data deleted 
      
      If you believe that we are processing certain personal data on an unlawful basis, i.e. without having a correct purpose for this, you can request that your personal data be deleted. Deletion of your personal data will only be possible insofar as this deletion does not prevent the execution of any (form of) agreement.

       

   4. You can request that the processing of your personal data be restricted
      
      If your data is incorrect and you have asked to amend it or if you believe that we e processing your personal data on an unlawful basis, you can request that its processing be limited.
      
      This means that we may only further process your personal data with your permission. We may continue to store your personal data, but may not carry out further processing operations with it without your consent, unless this is in the context of legal proceedings, for the protection of natural or legal persons or for important reasons of public interest.
      
      
      

   5. You can request to transfer your personal data directly to a third party
      
      If you wish, you can ask us to transfer the data that you yourself have provided to us to you or directly to a third party. The Regulation does provide for a number of restrictions on this right, so it may not apply in all cases. This must of course be examined on a case-by-case basis..
      
      
      

   6. You can sometimes refuse to have your data processed fully automatically
      
      Some data processing and processes are fully automated without human intervention. However, we do not use this automation with regard to the processing of your personal data. 

      Should this be the case and if you do not agree with such a fully automated process, you can object to this, so that your personal data is no longer processed in this way.
      
      Here too, a number of exceptions apply, which must be assessed on a case-by-case basis

       

   7. You can withdraw your consent 

      When your personal data is processed on the basis of consent (see point 3), you can revoke this consent at any time. We will then have to delete your personal data.

      If you want to exercise one or more of these rights, you can do this via the The People Panel website. 

      In addition, we inform you that you can lodge a complaint with the supervisory authority at any time if you
      believe that we are not respecting your rights as set out above.

      
      
      

7. Cookie policy
   
   During a visit to the The People Panel website, cookies may be stored on the device with which you visit the The People Panel website. These cookies can be recognised during a follow-up visit. More information about this can be found in our Cookie Policy on the website www.thepeoplepanel.be.   
   
   
   

8. Use Log Files 
   
   The The People Panel Website automatically collects certain non-identifiable information about visitors to its Website, including the Internet Protocol (IP) address of your computer, date and time of access to the Website, the Internet address of the website from which you have been linked to the Website of The People Panel, the IP address of your Internet Service Provider, the operating system, the components, information and pages of the Website that you have visited and/or viewed, as well as the material that you transmit or download from the Website. This technical information is used for the management of the Website and to optimise the Website and services of The People Panel. In addition, this data may be used for historical, statistical or scientific purposes. The stored technical data can be passed on to third parties and can be stored permanently for future use.
   
   
   

9.  Automated individual decision-making, including profiling 
   
   The People Panel will not use your data to make decisions based solely on automated processing. 
   
   Profiling means any form of automated processing of personal data, whereby certain personal aspects of a natural person are evaluated on the basis of personal data in order to make predictions. 
   
   Profiling can only be used by The People Panel to support the recruitment and selection process and/or for direct marketing. 
   
   With regard to profiling, you can invoke your right to object and the right to be informed.